sign insign in

Procurement Scenarios and VAT Control in Romania, the EU, and Imports. The e:corg ERP Solution

Recorded webinar and supporting resources

What this webinar is about

A practical webinar about how companies can control TVA in procurement processes — from domestic purchases to intra-community acquisitions and imports — and how e:corg ERP applies the correct fiscal logic automatically. The session explains where TVA risks appear, how they can be prevented through system configuration and validations, and how traceability and reporting help companies remain audit-ready. Includes live demonstrations in the application and real purchase scenarios. Speaker: Iuliana Zurba — Project Manager, e:corg

Webinar date: March 12, 2026All webinars

About the recording

In this session, Iuliana Zurba explained how companies can properly control VAT in procurement processes and why applying incorrect tax treatment can create significant risks during ANAF tax inspections.

The webinar focuses on the three main procurement scenarios that companies deal with:

domestic purchases in Romania

intra-community acquisitions within the European Union

imports from outside the European Union

Participants saw how each of these scenarios involves different VAT rules, including reverse charge, verification of suppliers’ VAT status through the VIES system, and linking procurement documents with customs declarations.

The webinar combined conceptual explanations (VAT rules and risks) with live demonstrations in e:corg ERP, showing how the system automates VAT control and reduces operational risk.

Webinar overview

The session covered:

  • what VAT control means in procurement processes
  • the difference between domestic purchases, intra-community acquisitions, and imports
  • how reverse charge works within the European Union
  • the role of the VIES system in verifying EU suppliers
  • the correct moment for recognizing import VAT
  • why VAT control should be integrated into an ERP system rather than handled manually

The principle behind e:corg ERP is simple:

tax rules are defined in the system, and users cannot manually apply incorrect VAT treatments.

Live demonstrations in e:corg ERP

During the webinar, several real operational scenarios were demonstrated in the system.

1) Supplier configuration and VAT status verification

VAT control begins with proper partner configuration.

In e:corg ERP, the following elements are defined:

  • supplier type (resident / non-resident)
  • country and fiscal status
  • VAT identification number
  • automatic VAT status verification through ANAF or VIES

This allows the system to automatically determine the correct VAT treatment for each transaction.

2) Procurement scenarios and operation types

In the system, every transaction is linked to an operation type.

This determines:

  • the applicable VAT regime
  • system validations
  • accounting and tax logic

The main scenarios include:

  • domestic purchases (Romania)
  • intra-community acquisitions (European Union)
  • imports from outside the EU

3) Intra-community acquisitions and reverse charge

For intra-community acquisitions, VAT is not charged by the supplier.

Instead, the reverse charge mechanism applies.

In e:corg ERP, the system:

  • verifies the VAT number in VIES
  • automatically applies reverse charge
  • prevents incorrect manual VAT treatment

This significantly reduces the risk of errors in VAT reporting.

4) Imports and customs declarations

For imports, VAT is determined by the customs declaration, not by the supplier’s invoice.

In e:corg ERP:

  • the external invoice records the value of goods
  • VAT is generated based on the customs declaration
  • the system links the procurement document with the customs document

The correct fiscal moment for recognizing VAT is the date of the customs declaration.

5) Traceability and fiscal audit readiness

A key advantage of e:corg ERP is full transaction traceability.

The system maintains:

  • document history
  • versions and user changes
  • VAT rate history
  • links between partners, contracts, and documents

This traceability allows companies to remain audit-ready and demonstrate the logic applied for each transaction.

VAT reporting and control

The webinar also demonstrated the reporting tools available in e:corg ERP:

  • deductible VAT reports
  • collected VAT reports
  • reports by VAT rate
  • reports by partners and documents
  • analysis of intra-community transactions and imports

These tools help finance and accounting teams verify the accuracy of VAT data before fiscal reporting. For quick calculations you can also use the Romania VAT calculator.

Benefits for your company

✔ automated VAT control in procurement processes

✔ reduced fiscal risks and operational errors

✔ correct application of reverse charge

✔ full traceability of tax decisions

✔ automatic verification of suppliers’ VAT status

✔ clear reports for finance and accounting teams

Next steps

To improve VAT control in your company:

  • analyze the procurement scenarios used in your organization
  • properly configure VAT rules in your ERP system
  • automate supplier VAT verification through VIES
  • ensure traceability of fiscal documents
  • use ERP reports to validate VAT before submitting tax reports

Related ERP pages

All webinarsERP PurchasingERP Treasury