Inventory & Logistics 2026. How to turn warehouse losses into net profit. Solution: e:corg ERP

The session covered:

• What “warehouse loss” means and why it shows up in profit

• Why stocktaking is a financial mechanism (not a formality)

• The difference between a classic flow (large discrepancies, late adjustments) and a controlled flow (small discrepancies, fast corrections)

• Typical loss sources: receiving without validation, picking without control, lack of traceability, rare inventory counts

• The e:corg principle: every document = a physical stock movement + a value impact (no invisible exceptions)

During the demo, the following were shown and explained:

1) Controlled receiving (the first barrier against losses)

• quantity check vs. purchase order

• immediate recording of discrepancies (not “later”)

• lot creation/assignment + expiry date

• attaching evidence (notes, photos, supporting documents)

• marking undelivered quantities + reason (for reporting and supplier follow-up)

2) Lot traceability (complete history)

• every lot is identifiable

• see exactly: where it entered, every movement, when and to whom it was delivered

• discrepancies become explainable, not “mysteries”

• expiry reports: lots close to expiry / expired lots

3) FIFO + dispatch control

• lot allocation manual or FIFO

• warning/blocking when trying to ship a different lot than the one specified in the sales order

• correct scenario: sales manager updates the sales order (with agreement) → warehouse ships according to the new allocation

4) Flexible stocktaking (cycle counting)

• stocktaking by warehouse / zone / shelf, without stopping operations

• filling counts via scanning or by loading current system stock as a base

• clear visibility of variances (surplus/shortage) with documentation

• automatic generation of adjustment documents via wizard:

• stock decrease document (shortage)

• stock increase document (surplus), including cost/price completion

• reports showing undelivered quantities + reason immediately
• lot reports: movements, deliveries, current status
• expiry reports: days remaining, expired lots
• stock movement balance + inventory value after stocktaking

1) What if I don’t want to cancel the undelivered quantity during receiving?

It remains “to be received” and appears in the report as an open remainder — the order can be closed later when the supplier delivers the difference.

2) Does the system allow shipping a different lot than the one in the sales order?

Yes, but in a controlled way: the lot must be changed in the sales order (by the correct role), and then the warehouse ships according to the updated allocation.

✔ Losses become visible and controllable (not delayed or hidden)

✔ Small discrepancies + fast corrections → protected profit

✔ Full lot traceability: who / when / where

✔ Fewer errors in receiving and dispatch through validations and rules

✔ Cycle counting without stopping operations

✔ Controlled, documented adjustments reflected immediately in reports

✔ More accurate inventory valuation and more stable financial results

• Identify risk points: receiving, picking, dispatch, rare stocktakes
• Define clear operational rules (roles + responsibility)
• Move to cycle counting and make variances visible early
• Enable lot traceability + FIFO + expiry alerts
• Use reports for action (owner, reason, deadline, resolution), not just for archiving